IMAP, Gmail, Mac Mail, and MailActOn

[compulsiveguile]

This should be a pretty simple solution. I'm looking for an easy way to archive the messages I highlight in Mail. I have 3 Gmail accounts linked to Mac Mail (via IMAP), and I find it an inconvenience to place them in the "All Mail" folder because it's buried three-levels deep in the sidebar. Right-clicking and navigating that same way is a bit irritating, too.

I'm thinking that I can create a simple rule to simply select and archive with a keystroke using MailActOn, but I can't really decide how to create the rule. Also, I'm a bit confused by MailActOn.

I don't want Mail doing anything for me automatically...

Can anyone be of assistance?

[smorr]

Quote: Originally Posted by compulsiveguile This should be a pretty simple solution. I'm looking for an easy way to archive the messages I highlight in Mail. I have 3 Gmail accounts linked to Mac Mail (via IMAP), and I find it an inconvenience to place them in the "All Mail" folder because it's buried three-levels deep in the sidebar. Right-clicking and navigating that same way is a bit irritating, too. I'm thinking that I can create a simple rule to simply select and archive with a keystroke using MailActOn, but I can't really decide how to create the rule. Also, I'm a bit confused by MailActOn. I don't want Mail doing anything for me automatically... Can anyone be of assistance?

To create an act-on rule (assuming you have act-On installed) just make a rule similar to below:
Name: Act-On: a | archive
Criteria: Every Message
Action: Move to folder ....

Once that rule is in place, a control-a key combination will automatically apply that rule, moving the selected messages to the folder.

Contact me directly smorr@indev.ca if you need further assistance.

Scott
(creator of Act-On)

[compulsiveguile]

Quote: Originally Posted by smorr To create an act-on rule (assuming you have act-On installed) just make a rule similar to below: Name: Act-On: a | archive Criteria: Every Message Action: Move to folder .... Once that rule is in place, a control-a key combination will automatically apply that rule, moving the selected messages to the folder. Contact me directly smorr@indev.ca if you need further assistance. Scott (creator of Act-On)

Thanks for the quick response! Awesome, that's what I'm looking for. Now that I have a solution to that, I'm going to be a little pickier . Is it possible to create some boolean set either through Act-On, Mail, or Automator that will automatically move the message to the proper "All Mail" (archive) folder?

Example:
I select three messages in my email1@gmail.com mailbox, press ctrl-a, and the it automatically sends that to my email1@gmail.com "All Mail" folder. If I do it with email2@gmail.com, I want it to move to my email2@gmail.com "All Mail" folder.

It seems like a simple task (just a bunch of "if" statements strung together), but I can't think of the means to get there...

[smorr]

Quote: Originally Posted by compulsiveguile Thanks for the quick response! Awesome, that's what I'm looking for. Now that I have a solution to that, I'm going to be a little pickier . Is it possible to create some boolean set either through Act-On, Mail, or Automator that will automatically move the message to the proper "All Mail" (archive) folder? Example: I select three messages in my email1@gmail.com mailbox, press ctrl-a, and the it automatically sends that to my email1@gmail.com "All Mail" folder. If I do it with email2@gmail.com, I want it to move to my email2@gmail.com "All Mail" folder. It seems like a simple task (just a bunch of "if" statements strung together), but I can't think of the means to get there...

No problem

Create multiple rules with the a keystroke and use the criteria of the rule to decide.
For example

Rule #1: Act-On: a | archive to email1.gmail
Criteria: Account is email1.gmail
Action: Move to email1.gmails all mail folder

Rule #2: Act-On: a | archive to email2.gmail
Criteria: Account is email2.gmail
Action: Move to email2.gmails all mail folder

Now if you select multiple messages, hitting ctrl-a will move all messages to their appropriate archival folders. messages that belong to neither account don't get moved.

[compulsiveguile]

Quote: Originally Posted by smorr No problem Create multiple rules with the a keystroke and use the criteria of the rule to decide. For example Rule #1: Act-On: a | archive to email1.gmail Criteria: Account is email1.gmail Action: Move to email1.gmails all mail folder Rule #2: Act-On: a | archive to email2.gmail Criteria: Account is email2.gmail Action: Move to email2.gmails all mail folder Now if you select multiple messages, hitting ctrl-a will move all messages to their appropriate archival folders. messages that belong to neither account don't get moved.

Brilliant. Thanks so much! It's always so simple...