powerpoint mac to pc
 

After I sent my PowerPoint represantation to a PC computer it can not be opened.What should I do?
And how can they see the same graphics and fonts as on my original design?

Thanks


Robert

Works for me all the time. What do you mean by sent?

If you are sending a PP presentation to a PC, using Mac's Mail app, then go to the Edit menu in Mail, click on Attachments, and click on 'Always Send Windows Friendly Attachments'. If you are 'sending' the presentation in another format, then that will change.

File extension is vital
 

when sending files to pc users make sure you have the file extension or it will get scambled on the web.

The powerpoint extension is .ppt

One thing... If you are using a newer version of PowerPoint (etiehr on Mac or on PC) than the one used by the person trying to open your presentation, you may have this kind of issue too. When under Save as, you ahve options to save for earlier versions. Also, if you use passowrd security for your file, this pretty much works for "same version to same version" transfers, ie that if the person doesn't have the same version as you do, or a more recent one on the same OS, it won't open.

And if there is no need for the sent document to be editable, I'd always prefer pdf over undocumented, brittle, proprietary formats.

To be specific, if you haven't sent "Windows friendly attachments", two files would have been sent: yourfile.ppt and .yourfile.ppt. The one which starts with a "." is the resource fork. Your problem may be that you're trying to open that file instead of the right one.

question: i'm starting to develop a poster in PowerPoint (mac) that will be printed on a PC (no control over this). if i use a font available on my mac that is not available on the PC, what will happen? i'm guessing the answer = no, but are fonts embedded in PPT files?

The answer is no they don't get embedded... A suggestion would be to send it as PDF if it only needs to be printed and not edited.

the facility that will print my poster prefers the file be a PPT file. they say the PPT printer driver is better than the PDF driver. i suppose i'll try to make it as compatible as possible, then view it on a PC when i'm finished before printing.

That's hysterical!
Imagine; Microsoft Anything printing better than Adobe Anything! It would be a first.

i've got an email to prove they said it! :)

You'd probably well advised to further assess their cluefulness to figure out how much trickyness they can handle without screwing up.

Sending pdfs alongside the ppt files may give them both a softproof of how it should look like and a backup printing option without loosing their face.

I have also been running into this problem.. I am using MS Office 2004, and saving PPT files to mail to co-workers (who will re-use my slides in their presentations, so PDF is not an option).

Their Windows PowerPoint will not even open my presentation. This does not happen for 100% of my presentations. But, it happens often enough to hurt my case for why I don't need to convert to a Windows laptop.

In Office 2004, my "Save As" dialog doesn't give me an option to save in an older format.

Are their any other sites or forums that might have tips on this?

I am using PP 2004 and have no problem with windows being able to open mine. When I use save as the dialog box even says the the format is standard for windows PP 97- current etc. Are you appending the extension to your file? I automatically have mine apended and haven't had any issues really.

What I would suggest, in addition to what chutem just suggested its to run the Compatibility report tool each time... it will point to possible issues when porting your presentation to PC... and yes I've foudn that it is very accurate.

Yes, I am appending the extension. Yes, my dialog box also says that it is saving in the format compatible with PPT97 - present.

But, despite that, my Windows co-workers cannot open some of the files I send to them.

Forgot to ask... What version of PowerPoint are your PC co-workers using ?

I'll bet they're trying to open the resource fork file, which looks just like your presentation file except it starts with a "." You can avoid this if you're using Apple's Mail by clicking on "Send Windows Friendly Attachments."

> I'll bet they're trying to open the resource fork file, which looks just like your presentation file except it starts with a "." You can avoid this if you're using Apple's Mail by clicking on "Send Windows Friendly Attachments."


No, I made sure that they were selecting the right file. This has happened both with e-mailed files and with files given on a flash drive. I was there with them, and I made sure we were opening the real PPT file, not the dot-file.

(I sometimes send my Windows peers the files in a zip file, to avoid the possibility of the dot-file confusion.)

Odd...I am assuming tht you have tried both opening via doubleclick and openeing using the File>Open menu? I have had files that refuse to open via dubleclick but will open using the menubar.

Erratic PowerPoint Mac to PC problems, too!
 

Hi,

Today I have had my share of problems. On a clients brand new Mac, we've sent a 9mb .ppt email to clients using Apple Mail. And we sent one via email - Microsoft's Mi8 outlook webaccess online client - to my client's older PC machine.

Came in fine in Mi8 web browser, downloaded, double-clicked open into powerpoint perfectly. The PC recipient that the file was sent email directly to can't open it from the mac, but can open it if I send it from the older PC.

Here's my stats:
iMac dual core, 10.4.8
PowerPoint 2004 (office, 97-2004 compatibility, append extensions checked)some image rotations listingin compatibility report, no biggies)
Apple Mail (Windows Friendly encoding, always append extensions)
Sent direct email to client using PPT 2003


Any ideas? My client, who I convinced to switch from Mac to PC is a bit miffed.

Thanks!

You convinced them to switch from Mac to PC?? I'm hoping you mean from PC to Mac.

It may be the way the email server handles MIME. On the Mac, try creating an archive (zip) of the file and sending that. Control-click on the file, then select Create Archive of "filename".